1. Controller
FAIR SHARE of Women Leaders e.V.
Markgrafendamm 24 (Haus 16)
10245 Berlin
Contact: hello@fairsharewl.org
Telefon: +49 (0)160 85 90 458
TaxID: 27/653/58693
2. What is this notice for?
This notice is here to inform you about how we collect, process and store the personal data we collect, and how we follow traffic on our website. The goal of FAIR SHARE is to collect and display data concerning the number of women employed by selected civil society organisations in leadership positions on the FAIR SHARE Monitor. The data being collected for the purpose of being displayed on the Monitor, concerns the organisation’s name and the number of women employed. For clarification, the data collected to be displayed on the Monitor does not contain any personal information (such as date of birth, name or contact information) of the individuals holding leadership positions in the named organizations.
3. What data do we collect and how do we process it?
The following outlines the various types of personal data we collect and process as well as the sources for each type of personal data, and the purpose and legal basis for collecting and processing the data.
If you are an employee of FAIR SHARE, a candidate in our recruitment process, a volunteer, a partner, a member of FAIR SHARE or an organization submitting information to FAIR SHARE:
| Data type | Source | Purpose | Legal basis |
| Name | You or your organisation | Provision of services, management of relationship | Partner contract or relationship |
| Contact details | You or your organisation | Provision of services, management of relationship | Partner contract or relationship |
| Data relevant to the recruitment process, needed documentation and possible links to social media profile | You or your organisation | Provision of services, management of relationship | Partner contract or relationship |
| Employer or other organisation | You or your organisation | Provision of services, management of relationship | Partner contract or relationship |
| Information about communication and collaboration details | Communication between you and us | Provision of services, management of relationship | Partner contract or relationship |
| Event signups | You | Event organisation, management of relationship | Contract (event sign-up) |
| Newsletter | You or your organisation | Provision of services, management of relationship | Partner contract or relationship |
| Payment information from donors | You or your organisation | Provision of services, management of relationship | Partner contract or relationship |
If you are not (yet) a partner to FAIR SHARE and you are receiving communication from us:
| Data type | Source | Purpose | Legal basis |
| Name | You or a contact at FAIR SHARE or public information | Marketing or collection of information for the Monitor | Your consent or our legitimate interest (marketing) |
| Contact details | You or a contact at FAIR SHARE or public information | Marketing or collection of information for the Monitor | Your consent or our legitimate interest (marketing) |
| Information about position in the organisation | You or a contact at FAIR SHARE or public information | Marketing or collection of information for the Monitor | Your consent or our legitimate interest (marketing) |
| Name of organisation | You or a contact at FAIR SHARE or public information | Marketing or collection of information for the Monitor | Your consent or our legitimate interest (marketing) |
| Information about communication | Communication between you and us | Marketing or collection of information for the Monitor | Your consent or our legitimate interest (marketing) |
| Event sign-ups | You | Events | Your consent or our legitimate interest (marketing) |
If you are a website visitor:
| Data type | Source | Purpose | Legal Basis |
| IP Address | Your browsing activities | Provision of a smooth user experience on our website | Legitimate interest |
How long do we keep your data?
If you or your organisation is a partner of FAIR SHARE we may process your data as long as the relationship is active and for a maximum of 5 years thereafter.
If you receive marketing communication from us, we may process your data until you inform us that you do not want to be in our marketing list anymore.
If you visit our website, we may process your data for a maximum of 2 years after your visit.
If you have applied for a position at FAIR SHARE, we process your information while the application process is actively ongoing. Once the process is complete we delete your information and all our correspondence from our records.
Who processes your data? Is data processed by third parties outside the European Economic Area?
Your data is not shared with any other parties outside of FAIR SHARE, unless expressly required by applicable laws or public authorities. We may also share your data to our trusted partners if processing your request or provision of our services requires us to do so.
FAIR SHARE has a legitimate interest to process the above listed personal data for the purposes described above. This interest is based on your connection with us and concerns e.g. your position in an organisation related to us or your direct request to us.
FAIR SHARE uses the following service providers and their tools and services to collect and process data(companies):
| Service Provider | Purpose | Location | Read More |
| Airtable | For the FAIR SHARE Monitor data collection, analysis and storage | Follows GDPR and international privacy regulations | https://www.airtable.com/privacy |
| Hootsuite | Used to manage social media accounts | Applies GDPR | https://hootsuite.com/de/legal/privacy |
| Google Analytics | Website usage analytics | EU-U.S. Privacy Shield Frameworks and standard contractual data protection clauses, which have been approved by the European Commission | https://support.google.com/analytics/answer/6004245?hl=en |
| Eventbrite | Event sign-up management | Standard Contractual Clauses | https://www.eventbrite.co.uk/support/articles/en_GB/Troubleshooting/eventbrite-eu-data-protection?lg=en_GB |
| MailChimp | Collect data for communication purposes | Follows GDPR and international privacy regulations | https://mailchimp.com/legal/privacy/ |
| Digital Ocean | Cloud service provider | Follows GDPR and international privacy regulations | https://www.digitalocean.com/legal/privacy-policy/ |
| Sharepoint | Document storage | https://privacy.microsoft.com/en-us | |
| Zoom |
For the purpose of communication especially during events hosted by FAIR SHARE
|
Follows GDPR and international privacy regulations | https://zoom.us/privacy/#_Toc44414845 |
4. Cookies and analytics
We use cookies on our website to improve your user experience. Cookies are small text files that a browser saves on your device and they are used, for example, when a service wants to save your information when moving from one website to another. If you do not want to use cookies, you can change your cookie settings at any time in your browser. Please note that disabling cookies might impact how our website functions.
When you access our website, we ask for your consent to allow us to store the following cookies on your device:
5. What rights do you have?
You have the right to request access to, erasing or correcting your personal data as held and processed by FAIR SHARE. You may also send us any other requests based on then applicable data protection laws (e.g. request restriction of processing of the data). Further, you always have the right to unsubscribe from our newsletter or request not to receive other marketing material that we might be sending out. Please send any requests concerning your data to the email addresses set out above in Section 1.
If you wish to lodge a complaint regarding processing of personal data, you should contact the relevant authority in your country. In Germany if you wish to lodge a complaint you can do it with the Bundesbeauftragter für den Datenschutz und die Informationsfreiheit (Federal Commissioner for Data Protection and Freedom of Information).
6. How do we secure your data?
We consider all personal data we collect to be confidential. The network and equipment used by FAIR SHARE has been secured by using appropriate measures to protect the personal data against unauthorised access and accidental or unlawful destruction, alteration, disclosure, transfer or other unlawful forms of processing.
7. Changes to this Privacy Notice
We may update this Privacy Notice as we improve our website and operations. The updated notice will be made available on our website.